AGM April 14th

The Ada’s Team AGM is scheduled for April 14th at 12noon in CSC 3-33. I suspect it will take about an hour but we have the room from 11:30am til 2pm if we want to discuss anything in more detail.

At the AGM we will be electing a new executive for the 2014-2015 year, and passing some constitution amendments.

This includes:

1) Adding two executive positions:

Vice President of the Grace Hopper Celebration (GHC), and Outreach Director.

2) Altering the duties of our exec:

4.2 Duties of Executive Committee Members

a. The President is responsible for setting strategic direction for the group and is the Chair of

the Executive Committee. The President acts as the main point of contact for all external

organizations, possesses signing authority on the group bank account, and is the primary

media contact.

b. The Vice President is responsible for internal communications, maintaining the website,

facebook/twitter, and/or blog, tracking membership, organizing planning meetings, taking

meeting minutes, scheduling Ada’s Base office hours and helping to organize events, activities,

and travel.

c. The Treasurer possesses signing authority on the group bank account, writes cheques to

reimburse members for authorized purchases, sets a budget that is approved by members of

the executive committee, and tracks all incoming and outgoing cash flow for an annual budget

report and audit purposes.

d. The Outreach Director is the liason to the Faculty Director of Outreach. The outreach

director manages tutoring services, and organizes people to lead or volunteer for the various

outreach activities (i.e. WISEST CHOICES, WIT CIPS).

e. The Vice President of the Grace Hopper Celebration (GHC) organizes the annual trip

to the Grace Hopper Celebration of Women in Computing. They are responsible for

announcing scholarships, being the first point of contact for faculty who want to send

students representatives to the conference, booking housing and transportation while at the

conference, and coordinating flights to and from the event.

 

3) Altering the definition of Quorum to account for the new exec

Quorum for regular meetings, including the AGM and any meeting where voting occurs is 10% ½ of

all members in good standing. Quorum for executive meetings is ⅔ of the Executive Committee.

 

So please come by to vote on the constitution changes and the exec!

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